Please
read the information on this page fully before you begin
the proposal process. We recommend that you print this
page.
Companies wishing to present a commercial workshop
must also participate as exhibitors at the conference.
Cost to Present a Commercial
Workshop
There is a fee of $100 per commercial workshop hour.
Commercial workshops are one-hour in length and are
scheduled concurrently with teacher-led workshops.
Lead Presenter Registration
and Program Book Listing
There is one lead presenter per session. Lead commercial
workshop presenters will receive a complimentary registration
to the 2008 California Science Education Conference
and be automatically registered for the conference
once the proposal is accepted and confirmed. Only
one lead presenter per session will be listed in the
conference program and on the conference web site.
Co-Presenter Registration
and Program Book Listing
Commercial workshops are allowed to have one co-presenter
registration at no additional charge. Additional co-presenters
do not receive complimentary registration and must
register at the regular conference rate or as exhibitors
and will have access to the workshop rooms via their
full access badge. Only one co-presenter per session
will be listed in the conference program and on the
conference web site.
Audio-Visual Equipment
and Internet Access
CSTA provides an overhead projector and screen in
all meeting rooms at no cost. Any additional A/V equipment
must be supplied by the presenter or rented at the
presenter’s own expense. If a presenter provides his
or her own audio-visual equipment and experiences
technical difficulties or equipment failure, technical
support will not be available from CSTA or CSTA contracted
audio-visual providers. If a presenter would like
to rent additional A/V equipment, they may contact
the A/V provider. Please note: the average cost to
rent an LCD projector (e.g., for PowerPoint presentations)
is approximately $350 per day. This price is simply
an industry average and is not a guaranteed rate for
presentations held at the San Jose Convention Center,
Marriott San Jose, Fairmont San Jose, or Crowne Plaza
San Jose. Internet access varies by facility and may
cost as much as $500/day.
Meeting Rooms/Facilities
All workshops will take place at the San Jose Convention
Center or the Marriott San Jose Hotel (connected to
the convention center). Meeting room size and type
cannot be guaranteed. Meeting rooms will be set classroom
style with tables and chairs. On average, presenters
are allowed 20 minutes to set-up prior to the program
and 10 minutes to clean-up at the conclusion of the
program. If a presentation requires additional set-up
or clean-up time, please advise CSTA upon confirmation
of the program. There is no guarantee that CSTA will
be able to accommodate the request for additional
set-up or clean-up time. It is the responsibility
of each presenter to leave the meeting room presentable
for the next session. Damage to the room (carpeting,
walls, tables, chairs, A/V equipment, etc.) from water
or other materials used during any session will be
the responsibility of the presenter. Note: Rooms do
not have sinks, and water may not be readily available.
Presenters may bring their own bottled water for use
during their presentations. Please also note below
restrictions regarding open flames and hazardous and/or
flammable materials.
Program Content
Proposals for repeated programs will not be considered.
If the presenter plans to give away products or services
to attendees and includes that information in the
program description, the presenter is encouraged to
indicate if the materials given are sampler materials
or full and complete sets.
Sale of Items
No sale of items may occur in any meeting room at
any time. Sales are restricted to exhibit booths in
the exhibit hall.
Schedule Change Requests
Once programs have been assigned a date and time,
requests for changes to scheduling are highly discouraged.
Should the presenter find it necessary to request
a schedule change, please know that a strong possibility
exists that the workshop may not be able to be rescheduled
to accommodate the presenter’s request. CSTA reserves
the right to make schedule changes as necessary.
Compensation
CSTA does not compensate workshop presenters for travel,
mileage, A/V equipment rental, materials, honoraria,
or any other fees.
CALIFORNIA
SCIENCE EDUCATION CONFERENCE