2015 California Science Education Conference Exhibit Hall
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California Science Teachers Association California Science Teachers Association California Science Teachers Association California Science Teachers Association California Science Teachers Association

2015 CALIFORNIA SCIENCE EDUCATION CONFERENCE

OCTOBER 2-4, 2015 • SACRAMENTO, CA

EXHIBIT HALL

Welcome Science Education Suppliers! Take advantage of this incredible opportunity to reach approximately 1,800 science educators, from all grade levels and science disciplines, K-University, who will attend the 2015 California Science Education Conference in Sacramento. Many of the attendees are leaders at their schools and in their districts. Many make purchasing decisions or have influence in the purchasing process.

Reservations for the 2015 Exhibit Hall are now being accepted.

Click here to download a printable copy of the exhibitor prospectus and contract.

CONFIRMED EXHIBITOR DOCUMENTS

Exhibitor Name Badge Request | Non-Profit Exhibitor Name Badge Request | Program Book Advertising Contract | Commercial Workshop Proposal

EXHIBIT HALL SCHEDULE

Thursday, October 1: 2:30 pm—7:00 pm: Exhibitor Registration Desk Open

Thursday, October 1: 3:00 pm—-7:00 pm: GES Service Desk Open

Thursday, October 1: 3:00 pm— 7:00 pm: Exhibitor Move-In

Friday, October 2: 6:30 am—4:00 pm: Exhibitor Registration Desk Open

Friday, October 2: 7:00 am— 8:45 pm: Exhibitor Move-In (all exhibits must be set by 8:45 am)

Friday, October 2: 9:00 am—6:00 pm: Exhibit Hall Open (exclusive time: 12:00 pm - 1:00 pm and 5:00 pm—6:00 pm)

Saturday, October 3: 8:00 am—3:00 pm: Exhibitor Registration Desk Open

Saturday, October 3: 9:00 am—3:00 pm: Exhibit Hall Open (exclusive time: 1:30 pm - 3:00 pm - door prize drawings)

Saturday, October 3: 3:00 pm—6:00 pm: Exhibitor Move-Out

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EXHIBIT HALL LOCATION:

Exhibitor Registration will be located in the area in front of Hall A of the Sacramento Convention Center (J Street side of the building).

The Exhibit Hall is Hall A of the Sacramento Convention Center located at 1400 J Street, Sacramento, CA 95814. The loading dock address is 1401 K Street, Sacramento, CA 95814. The front/main pedestrian entrance to the convention center is located off of J Street.

For directions, map, and parking information, please click here.

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FACTS AT-A-GLANCE

Show Dates

October 2 - October 3, 2015

 

Show Hours

Friday, October 2: 9:00 am - 6:00 pm
Saturday, October 3: 9:00 am - 3:00 pm

 

Location

Hall A - Sacramento Convention Center

http://www.sacramentoconventioncenter.com/venues/exhibitHall/

 

Projected Attendance

1,500 - 1,800

 

Average Attendance

1,425 (2008 - 2013)
1,511 (2011-2013)

 

Reservation Deadline for Program Inclusion

August 14, 2015

 

Booth Pricing
(10' X 10' Booths)

Aisle: $750
Corner: $950

Any exhibitor who dismantles any part of his or her booth exhibit prior to the official closing time will be charged an early tear-down fee of $200.

 

Booth Pricing Includes

8' Backdrop Drape
3' Side Rail Drapes
One-line Company ID Sign
2 Full Registration Badges for Booth Staff
4 Exhibit Hall Only Badges for Booth Staff
Electronic File of Attendee Registration List with Mailing Address Information (post conference)
Right to Sell Products or Services (California Sellers Permit required)
Company Listing in Conference Program
Hyperlink to Company Web Site on CSTA Web Site

 

Booth Does NOT Include

Furniture, carpet, tables, chairs, electricity, drayage, audio-visual, union labor, internet access, etc.

 

Non-Profit Table Top Display (Tables A - EE)

$195 (maximum one table per company/organization)
Non-Profit 501(c)(3) Companies Only
»more information

 

Non-Profit Table Top Display Pricing Includes

1 - 6' Draped Table
2 - Plastic Contour Chairs
1 - Plastic Waste Basket
One-line Company ID Sign
8' Back Drape
4 Exhibit Hall Only Badges for Booth Staff
Electronic File of Attendee Registration List with Mailing Address Information (post conference)
Company Listing in Conference Program
Hyperlink to Company Web Site on CSTA Web Site

 

Non-Profit Table Top Display Does NOT Include

Custom carpet, electricity, drayage, audio-visual, union labor, internet access, etc.
The Right to Sell Products or Services
Complimentary Registrations
Side Rail Drape

 

Official Show Decorator

GES
»more information

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INFORMATION & SPECIFICATIONS

Conference Audience
Approximately 1,500 - 1,800 science educators, from all grade levels and science disciplines, K-University. They teach life science, earth science, physical science, environmental science, marine science, integrated science, and interdisciplinary studies. Many of the attendees are leaders at their schools and in their districts. Many make purchasing decisions or have influence in the purchasing process.

Exhibiting Companies
The types of companies that exhibit at the California Science Education Conference include textbook publishers, lab equipment suppliers, software companies, classroom equipment manufacturers, professional development organizations, state agencies, parks, museums, and a host of other companies that supply materials, equipment, and services to science educators and schools.

Exhibit Hours
All booths must be open and staffed during the following hours:
Friday, October 2, 9:00 am – 6:00 pm
Saturday, October 3, 9:00 am – 3:00 pm

Management reserves the right to modify exhibit hours as may be necessary to meet program needs.

Hospitality
Hospitality time outside of the exhibit hall for vendor receptions, meetings, and “invited guest” functions will be Friday, October 2, 6:30 pm – 9:30 pm.

Attendee Mailing Lists
Exhibitors will receive one electronic list per company/organization of names and mailing addresses of conference attendees. This list is to be used by the exhibitor for the sole purpose of promoting his/her own particular product, company, or organization and may not be sold, bartered, or distributed. The list will be emailed to the contact on file for the exhibiting company after the conclusion of the event. Pre-registration mailing lists may be purchased for $250 from CSTA by contacting them at (916) 979-7004 or admin@cascience.org.

CSTA Tax Status
CSTA holds a 501(c)(3) tax status, Federal ID #94-2926545.

Selling Products or Taking Orders at the Conference
In order to legally sell products or services in California you must have a valid California Seller's Permit. For more information or to obtain a permit visit: http://www.boe.ca.gov/info/reg.htm

Commercial Workshops
Only confirmed exhibitors my present a commercial workshop. Commerical workshop proposals are now being accepted. The deadline to submit a proposal is June 1.

Booth Reservations
Booth reservations are now being accepted. Booth reservations will be accepted on a first-come, first-served basis. Reservations made without accompanying payment will be held for 15 days. If no payment is received within 15 days of the reservation being made, the space will be released for sale.

Early Tear-Down Fee
Out of fairness to all exhibitors, and in order to meet the expectations of conference registrants, all booth exhibits must remain fully intact and staffed until 3:00 pm on Saturday, October 3, 2015. Any exhibitor who dismantles any part of his or her booth exhibit prior to the official closing time will be charged an early tear-down fee of $200.

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Non-Profit Tables
A limited number of tables in the exhibit hall will be made available to non-profit, 501 (c)(3) organizations, for the purpose of distributing free literature and promoting their cause or organization with displays. Restrictions: Non-profit organizations are limited to one table. The organization may not sell or take orders for any products that are for sale. Displays may not project beyond the edge of the table and may not exceed 3 feet in height. Display materials will not be permitted in front of, behind, or next to the table. Non-profit organizations will receive limited access passes for the exhibit hall only. If your organization's staff wishes to have full conference privileges, they must register as conference attendees. A conference registration brochure will be sent upon request.

Show Decorator
The official show decorator is GES. GES will provide you with shipping instructions and order forms for booth furniture, carpet, electrical, and other services after your booth is confirmed and at least 6 weeks before the start of the show. All exhibitors are expected to comply with any union requirements in effect and as outlined in the “SHOW SITE WORK RULES” section of the Exhibitor kit. Please note GES policies:

Gratuities GES work rules prohibit the SOLICITATION OR ACCEPTANCE of tips in cash, product or gifts in kind by any employee (union or non-union).  GES employees are paid appropriate wages denoting professional status, therefore tipping of any kind is not allowed.

Always Honest Hotline GES requires the highest standards of integrity from all employees. Please call our confidential Always Honest hotline at 866.225.8230 to report fraudulent or unethical behavior.

Exhibit Labor All work involved in the erection, touch-up painting, dismantling, and repair of all exhibits may fall under union jurisdiction. This work is to include wall coverings, floor coverings, pipe and drape, painting, hanging of signs and/or decorative materials from the ceiling, placement of all signs, and the erection of platforms used for exhibit purposes. This does not apply to the unpacking and placement of merchandise. Full-time employees of exhibiting companies may set their own exhibits provided that one person can accomplish the task in less than one-half (1/2) hour without the use of tools.

If the exhibit preparation, installation, or dismantling requires more than one-half (1/2) hour, exhibitors must use personnel supplied by the Official Services Contractor. However, please note that when union labor is required, exhibitors may provide one full-time company employee to supervise work with the union crew. Any full-time company personnel involved should be prepared to produce some type of company identification when engaged in these activities.

Freight Handling All work involved in the loading and unloading of all trucks, trailers and common and contract carriers, as well as the handling of empty crates and the operation of material handling equipment, is under union jurisdiction. The union also has the jurisdiction of the unloading, uncrating, unskidding, leveling, painting and assembly of machinery and equipment, as well as the reverse process. Full-time employees of exhibiting companies may ‘hand carry’ material provided they do not use material handling equipment. When exhibitors do choose to ‘hand carry’ material, they may not be permitted access to the loading dock/freight door areas. GES Exposition Services will not be responsible for any material we do not handle.

Electrical All hardwiring ordered outlets to the line side of the exhibitors’ equipment is under union jurisdiction. All plugs over 120 volts will be plugged in by electrical union personnel. Exhibitors may plug in their own plugs of 120 volts to their ordered outlets.

Sacramento Union (IATSE) Responsible for assembly, installation and dismantle of anything that uses electricity as a source of power. This includes electrical wiring, hook-ups, interconnections, etc. Handle all material in and out of the hall. Exhibitors are permitted to hand carry small packages into the hall. Handle the hanging of all signs, drape and cloth installation and tacked fabric panels. Handle the uncrating of exhibits and display materials, installation and dismantle of exhibits including cabinets, fixtures, shelving units, furniture, etc., laying of floor tile and carpet and recrating of exhibits and machinery. They also handle the installation and dismantling of scaffolding, bleachers and the ganging of chairs.

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