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CSTA BOARD MINUTES

September 11, 2010
Via Teleconfernece


Attendance and Quorum
The following board members were present: Jeff Bradbury, Eric Lewis, David Budai, Michelle French, Dean Gilbert, Rick Pomeroy, Sue Pritchard, Peter A’Hearn, Donna Ross, Meg Burke, Marian Murphy- Shaw, Tim Williamson, Valerie Joyner, Karen Withey-Smith, Bonny Ralston, and Heather Marshall. A quorum was present. Also in attendance was executive director Christine Bertrand. Tim Williamson served as chair, and Marian Murphy-Shaw served as secretary.

Notice
The chair called the meeting to order at 9:34 a.m. and announced that the meeting was held pursuant to written notice to all members of the Board of Directors of the corporation. A copy of the notice was ordered entered into the minutes book following the minutes of the meeting.

Approval of Agenda
The agenda was amended and approved as amended

Approval of Minutes
Rick Pomeroy moved to approve the minutes of the June 5, 2010 board meeting; seconded by Valerie Joyner. Motion carried.

Old Business
Presidential Awards
Dean Gilbert presented a proposal for an enhanced CSTA support of the Presidential Awards for Excellence in Math and Science Teaching (PAEMST), which could include a cash award to the winner. Dean suggested the award not be more than $1000 and be contingent upon securing a sponsor for such an award. Dean moved to approve the proposal as submitted; seconded by Sue Pritchard. Motion carried.

Dean directed board members to the first bullet in the proposal, wherein board members are asked to “share their expertise in the development of a web resource kit/support materials,” such as templates, exemplars, etc. to support applicants.

Office Space
Christine Bertrand reported that staff has moved to new space in same building that is larger but $400 less per month. CSTA is now housed in suite 175.

Programs
2010 Science Education Conference
Rick Pomeroy referred to his written report. He indicated that registration numbers are down but are close to the 2009 numbers, with an increase in the compensated Payne Scholars. He reported that several large groups have registered, but that Sacramento City school district has only just now resumed session so we may see an increase there. He reported that we had received $45,000 in sponsorships to date and that sponsorships are still open. Rick reported that two workshops had cancelled and the opening speaker cancelled; he said the committee is looking for a replacement.

Board members inquired about the budget for the opening speaker, but were reminded that this was a no-cost session and that the big-budget speakers were moved to Sunday to keep attendance strong. Meg Burke offered to get a speaker from Cal Academy; Tim suggested Rick and Meg meet. It was suggested to keep the candidates for Superintendent of Public Instruction in the line-up.

Christine Bertrand summarized the various events that board members should try to attend. Board members were encouraged to sign up for booth duty. She reminded the board to make their hotel reservations if they have not already done so and indicated that they receive complimentary conference registration but must pay for any additional events or courses they wish to attend; she indicated that these may be purchased on line.

2011 Science Education Conference
Dean Gilbert reported on the committee’s first planning meeting and walk-through of the conference site. He reported that Wyland will do an art piece which we can auction off and will bring his mobile marine science center for Wyland day at the conference.

Proposal for Conference Planning and Marketing
Christine Bertrand suggested that with CCS now being online, conference planning no longer needs to be based on the print timeline. Currently, short course and workshop submissions have December and January deadlines, respectively, in order to include the registration brochure in the May CCS. With e-CCS, however, there is the option to promote the conference on its own schedule and reduce costs of promotion in early spring publication.

Christine requested feedback on a proposal to eliminate the printed registration brochure in the spring and replace it with a promotional postcard. Consensus was that this was a good idea. Christine requested feedback on continuing to print the registration brochure for mailing in August or September. Consensus was that we should continue to print the brochure for the next couple of years and reassess at that time.

Board members made a number of suggestions for promoting the conference, including putting a series of “collectible” artwork on the spring postcard such that people would want to collect all of them and post in classrooms; making better use of the CISC network and county offices to get the word out about the online conference information; creating apps for downloading on smart phones; working with science partners to establish a “CSTA day” at their institutions or events; finding ways to increase our email list.

CSTA Publications Feedback
California Classroom Science
Christine Bertrand presented the electronic September issue of California Classroom Science and asked the board to look it over and comment whether it looks ready to go. She indicated that the electronic version allows each article to have a place for comments which also captures emails. The board offered praise for the look, function, and feedback features. Board members inquired about advertising and whether the K-12 Alliance publication would continue to be included; Christine stated that ads are still being developed but a decision from the K-12 Alliance hadn’t been made at this time. Christine indicated that e-CCS will go live on Monday or Tuesday; all articles will be archived. It was suggested that the links to e-CCS be shared with the CISC science subcommittee and that board members should forward it to their networks.
Christine indicated that articles for the October issue would be due in two weeks. and reminded the board that they can send articles ahead of time to be stockpiled until needed if they’re not date-specific.

CSTA Journal
Overall the board praised the electronic version, although some board members stated they do miss the printed version. The board thanked Christine for her work on the publications.

Policy and Organizational Issues
21st Century Skills Coalition
Dean Gilbert reported that he had been asked by Tim Williamson to be part of a task force in LA County promoting a partnership for 21st Century Skills and that after two meetings as the appointed CSTA representative, Dean is now on the legislative outreach committee. He reported that meetings are being set up with leading candidates for election to ascertain their positions on 21st century skills. The coalition is requesting that CSTA become an official partner and to be recognized as such. He indicated that there is no cost for being a partner. Dean moved that

CSTA be a partner with the 21st Century Skills Coalition in support of 21st century skills.

Seconded by Sue Pritchard; motion carried.

Student e-Membership
Christine Bertrand pointed out that, since all our publications are now electronic and we no longer have printed publications, there is no difference between a regular student membership and a student e-membership, which was membership without the printed publications. Regular student membership is $25. Christine indicated that the board needs to decide whether student memberships will be free or whether there will continue to be a student membership fee. Christine acknowledged the larger question of what members as a whole now get for their membership, but that that will need to be addressed later by the membership committee.
Rick Pomeroy indicated that a conference-related issue has surfaced, in that students had been required to join CSTA for $25, even if they were Payne Scholars, but student e-membership was free, so students shouldn’t be asked to join for $25 since all memberships are now e-memberships. Rick suggested keeping the student membership free and have a student conference rate low enough so that if they are not a Payne Scholar, students will still get a great deal.

Bonny Ralston moved that

students pay $25 membership fee for all rights.

Seconded by Jeff Bradbury. It was suggested to balance the options: Students should pay something but lower the conference rate as a real bonus. Dean Gilbert reminded the board that the membership committee put a lot of work into coming up with the e-membership option for students for it to be undone this quickly and without thorough consideration. Options for enhancing membership in general were discussed. Vote:
Aye: 1; Nay: 7; Abstain: 7; motion failed.
Dean Gilbert moved that

student membership be free for one year.

Seconded by Michelle French. It was suggested that the board needs to consider the financial consequence in the absence of this fee, weighed against keeping the fee and being members one year with the ongoing incentive to renew. It was suggested that some fee adds a sense of value and responsibility; consideration should be given to considering that free membership gives minimal access to publications, but as an incentive, get the conference registration at a better deal if they pay membership. Vote: Aye: 2; Nay: 4; Abstain: 9; motion failed.

Dean Gilbert moved that

students receive one-year membership rights for $10.

Seconded by Valerie Joyner; motion withdrawn.

Christine Bertrand suggested that a resolution to the membership question be undertaken in another setting within the next year, but that the question of whether or not student memberships will be free or will remain fee-based must be made now to deal with conference registration issues.
Jeff Bradbury moved that

the student e-membership and references to it be eliminated and that there will be only one fee- based student membership category.

Seconded by Heather Marshall; motion carried.

Legislative Update
Christine Bertrand indicated that there were no updates to her written report in the board packet.

National Congress on Science Education
Tim Williamson reported on his attendance at the NSTA congress in July and suggested that the resolutions passed by the group are good to keep in mind as we do our work supporting science in California. Concern was expressed that while these resolutions are great, they have no teeth to make them policy. Concern was expressed about the value of our participation in the congress.

Cal TAC Meeting, Oct. 21
Christine Bertrand reported that Cal TAC, the teacher group affiliated with the California Council on Science and Technology, will be meeting the day before the conference at the Sacramento Convention Center. Sue Pritchard reported that she will be at the meeting, and Tim Williamson will be asked to give greetings from CSTA.

NSTA Conference
California Reception
Christine Bertrand reminded the board that they had expressed an interest in holding a reception for California attendees at the NSTA conference in San Francisco in March, 2011, and that the board had requested that outside funding be sought to pay for the reception. Tim Williamson asked for volunteers to assist in fundraising for the reception; Valerie Joyner and Eric Lewis volunteered to work with Tim and Christine.
It was suggested that we need to raise approximately $2500-$3000.

Science Matters
Christine Bertrand reported that NSTA is holding a town hall panel at their conference to discuss the state of science in California and are looking for CSTA to participate on the panel.

Legislative STEM Task Force
Christine Bertrand reported that the STEM Education Task Force bill had passed, and CSTA is working with our partners, American Chemical Society and BSMARTE, in recommending teachers to serve on the task force. She requested names of elementary and secondary science teachers who would be interested in serving. She indicated that it is anticipated there will be three or four meetings per year but there is no financial support at this time. Heather Marshall, Michelle French, Peter A’Hearn, Sue Pritchard, and Valerie Joyner volunteered to have their names put forward.

San Diego Science Educators Association/Computer Using Educators Conference
Christine Bertrand reported that we had received an invitation to have a table at the joint SDSEA-CUE conference in San Diego on November 6. Christine indicated that the table is $50, and someone needs to volunteer to staff it, if the board wishes to participate.
Sue Pritchard moved to allocate $50 for a table at the SDSEA-CUE conference. Seconded by David Budai; motion carried. Donna Ross volunteered to staff the table.

Reports
President’s Report
Tim Williamson reported on a framework for pre-school science that was receiving input with suggestions for training. He reported that the WestEd Schools MovingU website has archived its website and documents, and public comment is open until the 15th.

Treasurer’s Report
Karen Withey-Smith reported on the financial reports for fiscal year ending June 30, 2010. She indicated that the budget shortfall was worse than anticipated by $21,000, but that the explanation is that we decided to go ahead and print and mail the May issue of CCS, although that money had been eliminated from the budget earlier.

Directors’ Reports
Meg Burke reported that Cal Academy will be having a table at the CSTA conference.

Michelle French reported that she is looking for ways CSTA can provide more primary services and has a draft survey ready if this is worth pursuing.

Other Business
Dean Gilbert reported that CISC will have a booth promoting the Strategic Science Teaching resource at the CSTA conference, and he thanked CSTA for the support to make this possible.

Adjournment
David Budai moved to adjourn the meeting; seconded by Karen Withey-Smith. Motion carried.

Meeting adjourned at 12:15 p.m.