CSTA BOARD MINUTES
September 11, 2010
Attendance and Quorum
The following board members were present: Jeff Bradbury, Eric
Lewis, David Budai, Michelle French, Dean Gilbert, Rick Pomeroy,
Sue Pritchard, Peter A’Hearn, Donna Ross, Meg Burke, Marian
Murphy- Shaw, Tim Williamson, Valerie Joyner, Karen Withey-Smith,
Bonny Ralston, and Heather Marshall. A quorum was present.
Also in attendance was executive director Christine Bertrand.
Tim Williamson served as chair, and Marian Murphy-Shaw served
The chair called the meeting to order at 9:34 a.m. and announced
that the meeting was held pursuant to written notice to all
members of the Board of Directors of the corporation. A copy
of the notice was ordered entered into the minutes book following
the minutes of the meeting.
Approval of Agenda
The agenda was amended and approved as amended
Approval of Minutes
Rick Pomeroy moved to approve the minutes of the June 5, 2010
board meeting; seconded by Valerie Joyner. Motion carried.
Dean Gilbert presented a proposal for an enhanced CSTA support
of the Presidential Awards for Excellence in Math and Science
Teaching (PAEMST), which could include a cash award to the
winner. Dean suggested the award not be more than $1000 and
be contingent upon securing a sponsor for such an award. Dean
moved to approve the proposal as submitted; seconded by Sue
Pritchard. Motion carried.
Dean directed board members to the first bullet in the proposal,
wherein board members are asked to “share their expertise
in the development of a web resource kit/support materials,”
such as templates, exemplars, etc. to support applicants.
Christine Bertrand reported that staff has moved to new space
in same building that is larger but $400 less per month. CSTA
is now housed in suite 175.
2010 Science Education Conference
Rick Pomeroy referred to his written report. He indicated
that registration numbers are down but are close to the 2009
numbers, with an increase in the compensated Payne Scholars.
He reported that several large groups have registered, but
that Sacramento City school district has only just now resumed
session so we may see an increase there. He reported that
we had received $45,000 in sponsorships to date and that sponsorships
are still open. Rick reported that two workshops had cancelled
and the opening speaker cancelled; he said the committee is
looking for a replacement.
Board members inquired about the budget for the opening
speaker, but were reminded that this was a no-cost session
and that the big-budget speakers were moved to Sunday to keep
attendance strong. Meg Burke offered to get a speaker from
Cal Academy; Tim suggested Rick and Meg meet. It was suggested
to keep the candidates for Superintendent of Public Instruction
in the line-up.
Christine Bertrand summarized the various events that board
members should try to attend. Board members were encouraged
to sign up for booth duty. She reminded the board to make
their hotel reservations if they have not already done so
and indicated that they receive complimentary conference registration
but must pay for any additional events or courses they wish
to attend; she indicated that these may be purchased on line.
2011 Science Education Conference
Dean Gilbert reported on the committee’s first planning meeting
and walk-through of the conference site. He reported that
Wyland will do an art piece which we can auction off and will
bring his mobile marine science center for Wyland day at the
Proposal for Conference Planning and Marketing
Christine Bertrand suggested that with CCS now being online,
conference planning no longer needs to be based on the print
timeline. Currently, short course and workshop submissions
have December and January deadlines, respectively, in order
to include the registration brochure in the May CCS. With
e-CCS, however, there is the option to promote the conference
on its own schedule and reduce costs of promotion in early
Christine requested feedback on a proposal to eliminate the
printed registration brochure in the spring and replace it
with a promotional postcard. Consensus was that this was a
good idea. Christine requested feedback on continuing to print
the registration brochure for mailing in August or September.
Consensus was that we should continue to print the brochure
for the next couple of years and reassess at that time.
Board members made a number of suggestions for promoting
the conference, including putting a series of “collectible”
artwork on the spring postcard such that people would want
to collect all of them and post in classrooms; making better
use of the CISC network and county offices to get the word
out about the online conference information; creating apps
for downloading on smart phones; working with science partners
to establish a “CSTA day” at their institutions or events;
finding ways to increase our email list.
CSTA Publications Feedback
California Classroom Science
Christine Bertrand presented the electronic September issue
of California Classroom Science and asked the board to look
it over and comment whether it looks ready to go. She indicated
that the electronic version allows each article to have a
place for comments which also captures emails. The board offered
praise for the look, function, and feedback features. Board
members inquired about advertising and whether the K-12 Alliance
publication would continue to be included; Christine stated
that ads are still being developed but a decision from the
K-12 Alliance hadn’t been made at this time. Christine indicated
that e-CCS will go live on Monday or Tuesday; all articles
will be archived. It was suggested that the links to e-CCS
be shared with the CISC science subcommittee and that board
members should forward it to their networks.
Christine indicated that articles for the October issue would
be due in two weeks. and reminded the board that they can
send articles ahead of time to be stockpiled until needed
if they’re not date-specific.
Overall the board praised the electronic version, although
some board members stated they do miss the printed version.
The board thanked Christine for her work on the publications.
Policy and Organizational Issues
21st Century Skills Coalition
Dean Gilbert reported that he had been asked by Tim Williamson
to be part of a task force in LA County promoting a partnership
for 21st Century Skills and that after two meetings as the
appointed CSTA representative, Dean is now on the legislative
outreach committee. He reported that meetings are being set
up with leading candidates for election to ascertain their
positions on 21st century skills. The coalition is requesting
that CSTA become an official partner and to be recognized
as such. He indicated that there is no cost for being a partner.
Dean moved that
CSTA be a partner with the 21st Century Skills Coalition
in support of 21st century skills.
Seconded by Sue Pritchard; motion carried.
Christine Bertrand pointed out that, since all our publications
are now electronic and we no longer have printed publications,
there is no difference between a regular student membership
and a student e-membership, which was membership without the
printed publications. Regular student membership is $25. Christine
indicated that the board needs to decide whether student memberships
will be free or whether there will continue to be a student
membership fee. Christine acknowledged the larger question
of what members as a whole now get for their membership, but
that that will need to be addressed later by the membership
Rick Pomeroy indicated that a conference-related issue has
surfaced, in that students had been required to join CSTA
for $25, even if they were Payne Scholars, but student e-membership
was free, so students shouldn’t be asked to join for $25 since
all memberships are now e-memberships. Rick suggested keeping
the student membership free and have a student conference
rate low enough so that if they are not a Payne Scholar, students
will still get a great deal.
Bonny Ralston moved that
students pay $25 membership fee for all rights.
Seconded by Jeff Bradbury. It was suggested to balance the
options: Students should pay something but lower the conference
rate as a real bonus. Dean Gilbert reminded the board that
the membership committee put a lot of work into coming up
with the e-membership option for students for it to be undone
this quickly and without thorough consideration. Options for
enhancing membership in general were discussed. Vote:
Aye: 1; Nay: 7; Abstain: 7; motion failed.
Dean Gilbert moved that
student membership be free for one year.
Seconded by Michelle French. It was suggested that the board
needs to consider the financial consequence in the absence
of this fee, weighed against keeping the fee and being members
one year with the ongoing incentive to renew. It was suggested
that some fee adds a sense of value and responsibility; consideration
should be given to considering that free membership gives
minimal access to publications, but as an incentive, get the
conference registration at a better deal if they pay membership.
Vote: Aye: 2; Nay: 4; Abstain: 9; motion failed.
Dean Gilbert moved that
students receive one-year membership rights for $10.
Seconded by Valerie Joyner; motion withdrawn.
Christine Bertrand suggested that a resolution to the membership
question be undertaken in another setting within the next
year, but that the question of whether or not student memberships
will be free or will remain fee-based must be made now to
deal with conference registration issues.
Jeff Bradbury moved that
the student e-membership and references to it be eliminated
and that there will be only one fee- based student membership
Seconded by Heather Marshall; motion carried.
Christine Bertrand indicated that there were no updates to
her written report in the board packet.
National Congress on Science Education
Tim Williamson reported on his attendance at the NSTA congress
in July and suggested that the resolutions passed by the group
are good to keep in mind as we do our work supporting science
in California. Concern was expressed that while these resolutions
are great, they have no teeth to make them policy. Concern
was expressed about the value of our participation in the
Cal TAC Meeting, Oct. 21
Christine Bertrand reported that Cal TAC, the teacher group
affiliated with the California Council on Science and Technology,
will be meeting the day before the conference at the Sacramento
Convention Center. Sue Pritchard reported that she will be
at the meeting, and Tim Williamson will be asked to give greetings
Christine Bertrand reminded the board that they had expressed
an interest in holding a reception for California attendees
at the NSTA conference in San Francisco in March, 2011, and
that the board had requested that outside funding be sought
to pay for the reception. Tim Williamson asked for volunteers
to assist in fundraising for the reception; Valerie Joyner
and Eric Lewis volunteered to work with Tim and Christine.
It was suggested that we need to raise approximately $2500-$3000.
Christine Bertrand reported that NSTA is holding a town hall
panel at their conference to discuss the state of science
in California and are looking for CSTA to participate on the
Legislative STEM Task Force
Christine Bertrand reported that the STEM Education Task Force
bill had passed, and CSTA is working with our partners, American
Chemical Society and BSMARTE, in recommending teachers to
serve on the task force. She requested names of elementary
and secondary science teachers who would be interested in
serving. She indicated that it is anticipated there will be
three or four meetings per year but there is no financial
support at this time. Heather Marshall, Michelle French, Peter
A’Hearn, Sue Pritchard, and Valerie Joyner volunteered to
have their names put forward.
San Diego Science Educators Association/Computer
Using Educators Conference
Christine Bertrand reported that we had received an invitation
to have a table at the joint SDSEA-CUE conference in San Diego
on November 6. Christine indicated that the table is $50,
and someone needs to volunteer to staff it, if the board wishes
Sue Pritchard moved to allocate $50 for a table at the SDSEA-CUE
conference. Seconded by David Budai; motion carried. Donna
Ross volunteered to staff the table.
Tim Williamson reported on a framework for pre-school science
that was receiving input with suggestions for training. He
reported that the WestEd Schools MovingU website has archived
its website and documents, and public comment is open until
Karen Withey-Smith reported on the financial reports for fiscal
year ending June 30, 2010. She indicated that the budget shortfall
was worse than anticipated by $21,000, but that the explanation
is that we decided to go ahead and print and mail the May
issue of CCS, although that money had been eliminated from
the budget earlier.
Meg Burke reported that Cal Academy will be having a table
at the CSTA conference.
Michelle French reported that she is looking for ways CSTA
can provide more primary services and has a draft survey ready
if this is worth pursuing.
Dean Gilbert reported that CISC will have a booth promoting
the Strategic Science Teaching resource at the CSTA conference,
and he thanked CSTA for the support to make this possible.
David Budai moved to adjourn the meeting; seconded by Karen
Withey-Smith. Motion carried.
Meeting adjourned at 12:15 p.m.