CSTA BOARD MINUTES
March 5, 2011
Attendance and Quorum
The following board members were present: Jeff Bradbury, Eric
Lewis, David Budai, Michelle French, Dean Gilbert, Rick Pomeroy,
Sue Pritchard, Peter Aâ€™Hearn, Donna Ross, Meg Burke, Marian
Murphy- Shaw, Tim Williamson, Valerie Joyner, Karen Withey-Smith,
Bonny Ralston, and Heather Marshall. A quorum was present.
Also in attendance was executive director Christine Bertrand.
Tim Williamson served as chair, and Marian Murphy-Shaw served
The chair called the meeting to order at 9:04 a.m. and announced
that the meeting was held pursuant to written notice to all
members of the Board of Directors of the corporation. A copy
of the notice was ordered entered into the minutes book following
the minutes of the meeting.
Approval of Agenda
The agenda was amended and approved as amended.
Approval of Minutes
David Budai moved to approve the minutes of the December 4,
2010 board meeting; seconded by Meg Burke. Motion carried.
Dean Gilbert reminded the board that a planning meeting was
scheduled for Wednesday, March 23, 2010. Those not able to
attend in person will be able to participate via teleconference.
Marian Murphy-Shaw, David Budai, Heather Marshall, Pete Aâ€™Hearn,
and Rick Pomeroy had previously volunteered to participate
in the planning meeting. Dean will send out an e-mail with
information for participating in the conference call.
Dean Gilbert was interviewed on MSNBC and provided a response
to the Presidentâ€™s prioritization of science and 21st century
recognition â€“ noting if ESEA is not reexamined then we will
get nowhere, we are losing science fairs and 21st century
skills. A link to the interview has been posted on CSTA website.
Serving on the P21 Coalition committee has given Dean this
opportunity to speak on behalf of California science educatorsâ€™
perspective on 21st century skills and the 4 Câ€™s: creativity
and innovation; critical thinking and problem solving; collaboration;
A mission and goal statement has been developed by the coalition
group to communicate with legislators. In original draft the
word science was left out, Dean reassured CSTA this was by
accident. The coalition is working with Governor Brown and
the California Department of Education (CDE) to craft local
policy and legislation and to inform the federal level. This
will eventually inform Californiaâ€™s K-12 content and assessment
While this may be a long process and hard to see immediate
action from theory Christine Bertrand, Jeff Bradbury, and
Marian Murphy-Shaw noted it as the critical work to do at
this time in the U.S. for education and a broader vision.
More can be found in the P21 Coalition document on web.
Question from Michelle French â€“ most endorsements to date
have been from southern California, can more be done with
the north? It was noted the coalition started in south. Marian
mentioned that in Sacramento at a recent policy-makers meeting
much of this was discussed. This was mentioned at the California
Educating for Career's Conf. in addition to the news that
CDE is moving ahead with their California Model Curriculum
Standards for CTE revision and alignment to 21st century skills,
community college, and STEM starting this May.
No is action needed at this time â€“ so what can CSTA members
do? Watch legislation and related reports and activities by
associated groups. Christine suggested work with AAAS and
Achieve Common Core Standards work groups.
Sue commented that in timelines for credentialing, testing,
and what California will put into place, such as models that
have technology applications to provide richer assessment
opportunities. In 2014 the contract for the California assessment
system will need to award a contract to new provider.
CSTA thanks Dean for his work on this committee.
Dean Gilbert stated that we need more workshop proposals (100
v. 170 in years past), as a result, the conference committee
elected to extend the proposal deadline to March 11. Meg Burke
recommended that the deadline be extended to after the NSTA
conference in San Francisco to allow us the opportunity to
solicit proposals during the event. Dean and the board agreed
and the new workshop proposal deadline was set for March 18.
Dean asked that the board members send the request for proposals
to their contacts. Sue Pritchard recommended that we contact
the California Math Council (CMC) and invite them to submit
proposals on math and science integrated workshops. The board
agreed and Jessica Sawko will contact CMC. She had presented
recently at their STEMposium event in Fresno and was well
received. Marian Murphy-Shaw said she would pass the word
to her contacts in STEM-Service Learning and CTE. Valerie
Joyner said she would share the information with CPIN. It
was suggested that the number of ASTE offerings could be bumped
up to draw this group. Jessica said that so far one short
course for methods teachers had been accepted.
The search for the keynote search is drawing to a close,
Ed Begley, Jr. will be invited back as the closing session
speaker. Superintendent Torlakson will very likely accept
the invitation to present at the opening session. Jessica
Sawko will also request an endorsement letter from the superintendent
to designate the conference as a PD event, similar to the
letter we have on file from Jack Oâ€™Connell.
Save the date promotional material will be created for the
NSTA conference. We need to encourage Lawrence Hall of Science
and similar organizations to please support California science.
Rick Pomeroy said that Nevada has science conference needs
and that we can market to them. Arizona was seen as another
possible market and Tim Williamson said he would work with
Rick on making contact.
The conference committee requested that the board consider
the option to allow for the sale of tickets to certain conference
events without having to register for the conference. This
is being presented as a way to include the public and other
interested parties in science and the conference. There were
concerns about the pitfalls of such a move. After a discussion
of the pros and cons Dean Gilbert moved that individual ticket
prices be created for and sold independently from the Awards
Breakfast, Evening Programs, and the Wyland Art Display.
Seconded by Valerie Joyner; motion carried. Jessica Sawko
will set the ticket prices and include them in the registration
materials. Due to the nature of the events, food events will
be limited to advance sales only.
Site selection 2013
Jessica Sawko referred to memo in the board packet outlining
the proposals received in response to the RFP that was issued
for the 2013 California Science Education Conference. Jessica
indicated that Palm Springs is a better fit for us in terms
of service, budget, capacity, etc. The Renaissance property
and the convention center are of sufficient size and that
the Hilton is available as back up if there is growth. The
space offered by Long Beach is not the space we have used
in the past and that the workshops would be split amongst
three properties, rather than the usual two.
Meg Burke and Dean Gilbert: We should keep in mind that NSTA
is proposing to meet in Long Beach in a better part of the
convention center than is being offered to us in 2013. This
is a good reason to consider Palm Springs.
Jeff Bradbury agreed and inquired about differences in attendance
between Palm Springs and Long Beach. Jessica says it varies
from year to year, but hotel room nigh use is stronger in
Palm Springs due to the nature of the destination. Trends
hard to see: in 2009 (Palm Springs) there were 1,300 attendees;
in 2007(Long Beach) there were 2,700; in 2005 (Palm Springs)
there were 2,300 attendees; in 2003 (Long Beach) there were
2,400; and in 2001 (Palm Springs) there were 2,700.
Pete Aâ€™Hearn suggested that if we went to Palm Springs again
it would likely be possible to negotiate with the district
office to use the tech room again.
Sue Pritchard said that Palm Springs would be the perfect
opportunity to build contacts with Arizona.
Christine Bertrand noted that attendance varies by only
about 100 between Long Beach and Palm Springs, but that in
Palm Springs the exhibit hall is carpeted and that lowers
cost for quality set up.
Donna Ross noted that considering dates, Palm Springs is best
because it avoids Halloween.
Sue Pritchard moved that
The 2013 California Science Education Conference be held
in Palm Springs.
Jeff Bradbury seconded; motion carried.
Policy and Organizational Issues
Executive Director Transition
Rick Pomeroy provided a status update from the Transition
Committee. Christine Bertrand will retire effective March
31, 2011; the new executive director will begin on April 1,
2011. Staff duties have been outlined and a model for operating
with two staff members has been developed. The overall plan
maintains vital activities and exceptional staff. There are
a few staff tasks that remain unassigned:
- Conference marketing.
- Field Course coordination â€“ it is the recommendation of
the transition committee that the conference committee address
this as a new role or delegation.
- Editing of the Journal â€“ the transition committee recommends
to forgo one cycle and examine how to address it.
- Bill review â€“ the transition committee recommends that
we could sub-contract, possibly with Christine Bertrand.
Sue: Praise and thanks for the committee and exceptional people
in the CSTA office.
Dean: Tim, office staff, and board will work on staff review/salary
etc once positions are in place.
Karen: Clarified of where in budget this is reflected and
confirmed it is present in todayâ€™s board materials.
Jeff: Wonderful work by transition team noted. Concern that
journal is a membership incentive. Rick and Christine share
concern but it is just too much at this time. Communication
will go out to members.
Rick Pomeroy moved that
Jessica Sawko be appointed to the position of Executive Director
of the California Science Teachers Association, effective
April 1, 2011 with a salary increase of 10% and additional
week of vacation to total 3 weeks.
Sue Pritchard seconded; motion carried.
Rick Pomeroy moved that
Connie Morrill be given a title, Manager of programs and
Member services, that reflects her new responsibilities, effective
April 1, 2011 with a salary increase of 10%.
Dean Gilbert seconded; motion carried.
Rick Pomeroy moved that
The President direct the finance committee to prepare an
evaluation and salary plan for office staff that reflects
longevity and job performance while maintaining fiscal solvency.
Dean Gilbert seconded; motion carried.
Rick Pomeroy moved that
The board consider hiring outside consultants for conference
marketing and legislative matters when these responsibilities
cannot be met by board members, conference committee members,
Sue Pritchard seconded; motion carried.
Rick Pomeroy moved that
The board temporarily suspend publication of the CSTA Journal
and revisit the issue in December.
Valerie Joyner seconded; motion carried.
Tim Williamson thanked Rick and the committee for a fantastically
thorough and thoughtful transition.
Discussion and Approval of Revised Budget, FY 2010-2011
Karen Withey-Smith reported that the revised budget showed
a projected net loss of about $3,500. Membership revenue projections
have been lowered by $10,000, conference revenue was lower
than originally budgeted, with exhibitor participation down
to about $23,000. CCS advertising projections are down 10-11%
and should increase as format adapts.
On the positive side, CSTA received a BellJAR Foundation
grant (an off-shoot of the now dissolved Payne Family Foundation)
and that those funds have flexible use. Expenses show a majority
of savings are due to cuts made last year, reduction from
CCS change to electronic, and a hiatus from Journal production.
The salaries are lower than what the two full time positions
and increases will be. Conference expenses were lower, including
lower than anticipated honorariums. The hotel penalties from
the Hyatt did offset some of those savings.
Dean: The 1,800 CA residents attending NSTA in San Francisco,
of whom only about 340 are CSTA members is a concern. Dick
Filsonâ€™s negotiations with NSTA made a huge difference â€“ need
to discuss this with NSTA items.
Karen Withey-Smith moved to accept the revised fiscal year
2010-2011 budget as submitted. Seconded by Dean Gilbert; motion
Discussion and Approval of Revised Budget, FY 2011-12
Karen Withey-Smith reported that the budget presented shows
a projected loss of ($285), as opposed to ($9,000) last year.
Savings in salary expenses are also reflected in the budget.
Contracting and board meeting expenses remain at a minimum.
With our expenses reduced to the level in the budget, CSTA
is now within the six months minimum reserve as prescribed
by CSTA policy.
Jessica Sawko described that the revenue projections in
the budget reflected a proposed change in the registration
fees for the 2011 California Science Education Conference.
She proposed that the board consider changing the rate for
weekend-only student registration from a flat fee of $35 to
a scaled fee of $35, $40, and $45 and a group rates from $73/$83
to $83/$100. Conference revenue expected to higher in absence
of NSTA. She made a correction due to a typo for Entertainment
Line 354, it should $1000, not $100; making the total net
loss of ($1,185).
Karen Withey-Smith moved to accept the revised fiscal year
2011-2012 budget as submitted. Seconded by Dean Gilbert; motion
Nominations Committee Report and Approval of Slate
No nominations were received for the 2-year college director
position. We need to look for a person to fill this position.
(no offense to Jeff of course). The community colleges are
significant in supporting teacher pathways in California.
Sue Pritchard moved to accept the recommendations of the
nomination committee and submit the following slate of candidates
for member election to the board of directors:
for Informal Science Education Director: Debbie deRoma
and Grahme Smith
for Middle School/Junior High Director: Cheryl Frye and
for President-Elect: Laura Heriques and Heather Marshall
for Region 1 Director: Valerie Joyner
for Region 3 Director: Dean Gilbert
for Secretary: Marian Murphy-Shaw
for Primary Director: Michelle French
Seconded by Rick Pomeroy; motion carried.
NSTA Conference Events
Christine Bertrand referenced the document in the board packet.
One of the events CSTA was co-sponsoring is no longer taking
place because George Miller not going to be present. She described
the location of the CSTA display, note the floor plan and
CSTA location near registration in Hall D.
Tim asked those planning to attend to volunteer to spend
some time at the CSTA booth, please see the attached schedule
and let Christine know by Monday. There will be an dinner
on Friday at the Slanted Door, 9:00 pm, RSVP required to Tim.
There are two bills not included in the packet: SB 402 Correa
P-21 Coalition sponsor to put 4 C's into future Framework
and AB 1033 from CDE to permit the Superintended of Public
Instruction to inform an update of science and history/social-science
framework. Letters of support have been written for SB 402
and SB 300.
Dean Gilbert stated that it is critical that we not lose
track of these bills as we transition staff roles. Christine
noted SB 300 is ours as sponsor so we need to stay active
on that for those carrying forward. Dean will watch that if
so directed by the board, Tim asked him to do this. Heather
Marshall, along with a few other board members, expressed
interest in getting involved.
LA County Science Fair Press Event
Dean Gilbert stated that Senator Lu, the Mayor of Pasadena,
Wyland, and others will be present for this press event. Could
the CSTA President be there? The event will be Saturday, April
16, 1:30 pm - 2:00 pm. There will be a luncheon at 2:00 pm
- 3:30 pm â€“ Tim Williamson will attend.
Dean Gilbert noted that the Intel ISEF will take place May
8-13, 2011 and that it is now the state affiliate through
the California state science fair. Would CSTA like to have
a booth? It will be held at the LA Convention Center. There
was concerned express regarding the cost of exhibiting. Dean
thought that he could see if those could be mitigated. CSTA
booth materials can be coordinated by Jessica Sawko. Tim Williamson
will take lead.
Dean Gilbert moved that
the board approve an expenditure for up to $1,000 for the
cost associated with presence at Intel ISEF, May 8-13, at
the Los Angeles Convention Center.
Rick Pomeroy seconded; motion carried.
Future Board Meeting Dates
Rick Pomeroy presented the proposed meeting dates for the
2011 â€“ 2012 Board of Directors meetings. Marian Murphy-Shaw
and Dean Gilbert expressed concern about holding a board meeting
before the conference, as this conflicts with the CISC-Science
meeting. It was a problem in 2010. The cost of an in-person
board meeting is $2,000 - $2,500. Is there a way to meet regionally?
Rick Pomeroy moved that the board approve the following dates
for the 2011 â€“ 2012 board of directors meetings:
September 17, 2011 (via teleconference)
October 20, 2011 (retreat)
December 3, 2011 (via teleconference)
March 10, 2012 (via teleconference)
June 2, 2012 (in person)
Meg Burke seconded; motion carried.
Resolution on CSTA Retirement Plan
Jessica Sawko reported that it was necessary for the board
to approve an amendment to the CSTA retirement plan in order
to remain in compliance with the Heroes Earnings and Assistance
Relief Tax Act of 2008 and the Emergency Economic Stabilization
Act of 2008. Sue Pritchard moved to accept the amendment as
presented in the board packet. Rick Pomeroy seconded; motion
Eric Lewis expressed concern over the content for CCS provided
by the region directors. While he loves CCS, it is now more
often than not just lists of events as opposed to an article
written by each Director. Valerie Joyner agreed, and said
that the change to e-CCS felt overwhelming because of the
need to produce a monthly article. Pete Aâ€™Hearn felt that
it was easier to produce topical articles rather than regional
articles. Marian Murphy-Shaw suggested that CISC contacts
can help with information for the regional events and that
she will bring this to CISC and share contacts with region
directors. Tim asked that Regional Directors connect and do
this on their own please. Meg Burke suggested more outreach
to informal science education organizations doing good work,
perhaps an interview with a local informal educator or a teacher
who has used informal science resources.
Jessica Sawko reminded the board members to look at the
end of their articles for comments posted to you as the author.
No motions were made.
NSTA Regional Dec 2014
This would be the first in California, as CSTA has requested
in past they do not meet here regionally. Tim Williamson noted
that NSTA meeting in California 2011, 2014, and 2017 is three
events in six years. Christine Bertrandâ€™s concern for 2014
because it is in the fall, the same as ours and we are in
a financially precarious position. The board tabled discussion
until after the 2011 NSTA conference.
National Youth Science Camp Student Scholarships
Rick received an email from CDE regarding the absence of a
Secretary of Education to support the National Youth Science
Camp in Virginia. They asked if CSTA can help get the word
out. The information will be distributed via email and the
Tim Williamson reported that he was looking forward to attending
NSTA in San Francisco and that he participated in the Noyce
Karen Withey-Smith reported that she had no additional report.
Executive Directorâ€™s Report
Christine Bertrand reported that yesterday May 15 was her
15 year anniversary and that today was her last Board meeting.
She enjoyed the work and thanks to each member.
Jeff Bradbury reported that he is working on finding a replacement
2-year college director. He has some grant work for CTE mentoring
in grades 9-14, embedding CTE into sciences, and placing preservice
science teachers. He is working on digital education with
Sue Pritchard on CalTAC.
Meg Burke reported that Cal Academy and other informal staff
met regarding the practice of using science notebooks, the
group included representatives from SFSU, the community college,
the Academy of Sciences, Exploratorium, Lawrence Hall of Science,
and San Francisco USD working on NSF MSP.
Michelle French reported that she was excited to be on board
again. She stated that in the primary grades the teaching
of science is often limited, however, the Fresno COE contact
is now supporting teacher PD for science, and is now convinced
to include science at the primary level and expand to support
Valerie Joyner reported that she attended a Pre-K Framework
focus group- which has produced an exemplary inquiry document
to guide early learning. The group was receptive to science
educator comments. She was hopeful to have them present at
our conference, for any inquires on this matter, please direct
questions to Valerie.
Eric Lewis will be glad to see CSTA folks in Nor Cal! He
will be at NSTA with lots of students.
Heather Marshall reported that she will also be attending
NSTA and going to ASCD. She was awarded the Northern California
Geology Teacher of the Year.
Marian Murphy-Shaw reported that she will be attending NAPE,
and is looking for housing in San Francisco.
Dean Gilbert reported that the in the last MSP cohort, only
2 of 12 awards went to science topics. He also reported that
he was contacted by a teacher wanting to form a STEM magnet
school. Panel discussion on STEM campus configurations (like
Lompoc, etc.) Sue Pritchard said she had just completed some
research on who the STEM schools are in U.S. â€“ its project
based! Sue can share the draft of the document she prepared
with the board and see where this can go. To extent that they
are able board members will read and share thoughts with Sue
or help expand and support the work she has begun. Rick will
integrate this into his message as president. Tim asked those
interested to work with Sue after this meeting with Peteâ€™s
idea for a practitioner panel at a CSTA or other educational
event as a possible starting point.
Sue Pritchard reported that she participated in the Science
and Entertainment Symposium. It was an exciting event and
that there are $225,000 available in grants from this for
educators. She enjoyed being the CMC STEMposium keynote, her
presentation focused on math and data analysis. She will report
back on digital education in the future and thanks the board
members for volunteering to look over her plan to convert
her school to a STEM magnet school.
Donna Ross reported that there are some positions at 4 year
institutions for science education faculty and she hopes to
connect the new hires to CSTA.
Jessica Sawko thanked the board for opportunity to serve
as executive director. She is honored and looking forward
to the future.
Tim Williamson said in closing â€śChristine we thank you,
stay in touch â€“ enjoy retirement.â€ť
The next meeting of the board of directors is scheduled for
June 4, 2011 in Long Beach.
The meeting adjourned at 12:40 pm.